CareGeo Features
Geofence clock-in & clock-out for home care
Paper timesheets and honor-system time clocks can't answer the question every agency owner, payer, and surveyor asks: was the caregiver actually there? CareGeo answers it at the moment of the punch: every clock-in is measured against a GPS boundary around the client's home, and the real distance travels with the visit record.
How it works, step by step
- When you add a client, their home address gets a geofence — a configurable radius (default 90 m) around its exact coordinates.
- At the visit, the caregiver opens the CareGeo app and taps Clock In. The app checks GPS and shows “In range” with the exact distance to the client's home.
- The punch is stored with its coordinates, timestamp, and GPS accuracy as part of the visit's EVV record.
- If GPS is weak or the caregiver is genuinely elsewhere, the punch still goes through — but the distance is recorded and it becomes an EVV flag on your dashboard for review, approved or corrected before payroll and billing. Compliance without stranding caregivers in a dead zone.
- Clock-out works the same way, closing a visit record that holds the whole story: location proof, tasks completed, medications given, notes, and the drive miles.
What is geofenced clock-in for home care?
A geofence is a virtual GPS boundary drawn around each client's home. Every clock-in is checked against it and the caregiver's actual distance is recorded on the visit — so the punch carries proof of where the caregiver really was, instead of an honor-system timestamp.
What happens if a caregiver clocks in away from the client's home?
They are not stranded. CareGeo deliberately does not hard-block the punch — rural GPS is unreliable, and a blocked caregiver means a missed visit. The app shows they are out of range, records the actual distance, and raises an EVV flag on your dashboard for review. You decide with the facts in front of you, before anything reaches billing or payroll.
Does geofenced clock-in work without cell service?
Yes. The CareGeo caregiver app is offline-first: GPS punches are recorded locally with their coordinates and sync automatically when the phone reconnects — built for rural routes.
Is a geofence time clock enough for Medicaid EVV?
A generic geofence time clock is not. Medicaid EVV under the 21st Century Cures Act requires six data points (service type, individual receiving service, date, location, caregiver, and start/end time) and state aggregator reporting. CareGeo captures all six and supports aggregator exports — the geofence is one layer of a full EVV record.
Can the same app track mileage between visits?
Yes. The same CareGeo app that verifies the visit tracks driving mileage — GPS-tracked or manual — and routes it through approval to reimbursement by pay period. One app instead of a time clock plus a separate mileage tool.
Why not just use a generic geofence time clock?
Generic geofence time clocks verify location — and stop there. Home care needs the rest: the six Cures Act EVV data points, state aggregator reporting, care plans and visit documentation, eMAR, a HIPAA Business Associate Agreement, and payroll built from verified punches. Agencies that start with a generic time clock end up buying and reconciling three more tools. CareGeo is the care-native version: the geofence is one layer of a complete, survey-ready visit record.
See geofenced clock-in on a real visit.
Free until your first client, then a free month · no credit card · every feature unlocked · free caregiver app
Related: EVV compliance · Mileage tracking · eMAR · Video demos