Every visit,
verified
One platform to run every shift — GPS-verified, documented for survey, and paid from real punches.
Run the whole agency from the web
Live visibility into every visit, caregiver and compliance deadline — no hardware, any browser.
Every IDAPA form, in one participant record
CareGeo walks the participant's compliance record — annual review, forms and progress — the way a surveyor reads it.
| Record item | Complete | Incomplete | Current | Not current | Due |
|---|
The whole day, in their hand
Fast, one-handed and forgiving — tap a feature to see the screen.
Built with working Idaho reshab providers — for how the work actually gets done.
The real cost of paper
Home care runs on trust.
Paper timesheets destroy it.
Without CareGeo
- A caregiver signs a timesheet from their car, not the client's home. You have no way to know.
- EVV audit comes back with missing data points. Your Medicaid contract is at risk.
- Payroll takes every Friday afternoon. 30 employees. Manual math. Inevitable errors.
- A client's family calls — was anyone there yesterday? You dig through paper. For 20 minutes.
- A caregiver no-shows. You find out 3 hours later when the client calls.
With CareGeo
- GPS confirms the caregiver is inside the client's geofence before they can clock in. Automatically.
- Every visit generates a complete EVV record — service type, location, start/end time, caregiver, client.
- Payroll calculates in minutes. Regular hours, overtime, service rates — done.
- Open any visit. See the exact GPS coordinates, timestamp, and photo if required.
- Miss a clock-in? You're notified within minutes, not hours.
- Families get a live portal — real-time arrival, AI visit summaries, and care task records after every shift.
What CareGeo does
Built for home care.
Not adapted from something else.
GPS Clock-In & EVV
Every visit verified. Every data point captured.
Caregivers open the app and tap Clock In. If they're not inside the client's geofenced zone, they can't clock in — no exceptions. Every visit automatically records the six EVV data points required by the 21st Century Cures Act. No manual entry. No fraud. No compliance gaps.
- Configurable geofence radius per client
- Offline mode — syncs when back online
- Photo verification available
- Immutable EVV records stored forever
Scheduling
Build a week of shifts in minutes.
Assign caregivers to clients, set recurring schedules, handle shift swaps and drop requests — all from the web dashboard. Caregivers see their schedule on the app in real time. No phone tag, no group texts, no last-minute surprises.
- Recurring shifts with one setup
- Caregiver shift swap & drop requests
- Real-time schedule updates on mobile
- Availability management built in
Payroll
From clock-out to payroll in minutes.
CareGeo calculates regular hours, overtime, and per-service rates automatically from verified EVV records. Export to QuickBooks, ADP, or Gusto. No spreadsheets. No Friday afternoon payroll runs.
- Overtime rules configurable per agency
- Export to QuickBooks, ADP, Gusto
- Per-service and hourly rate support
- Pay period history stored permanently
Visit Notes & Reporting
Real-time visit documentation — logged as it happens.
Caregivers log tasks completed, medications given, vitals recorded, mood observations, and incident alerts — all during the visit, not after. Every note is timestamped and tied to the EVV record. Agencies get a complete picture of every visit, instantly.
- Task completion logging per care plan
- Medication, vitals & mood tracking
- Incident & alert reporting
- Full visit summary exported with EVV record
Family Portal
Families see every visit — automatically.
After every completed shift, the family portal updates with the caregiver's arrival time, a full care record, and an AI-written visit summary in plain English. No app to download, no phone calls needed. Families get a secure, read-only view via a private link you share once.
- Live visit banner during active care
- AI-written summary after every visit
- Care tasks, vitals, mood, and photos
- Secure private link — no account required
Mobile App
Simple enough for anyone. Powerful enough for compliance.
The caregiver app works on any iOS or Android phone — no training required. See the schedule, clock in, view care plans, log visit notes, get notified of changes. It works offline and syncs automatically. Most caregivers learn it in under 5 minutes.
- iOS and Android native app
- Works without cell service
- Care plan access on-device
- Push notifications for schedule changes
Family Portal
The only home care platform
families can actually see.
Every completed visit generates a family update automatically. No phone calls, no "how did it go?" texts. Families get a secure, read-only portal with everything they need to know — and agencies build the kind of trust that earns referrals.
For Families
- See when the caregiver arrived and left
- AI-written visit summary in plain English
- Completed tasks, vitals & mood notes
- Visit photos directly in the portal
- No app to download — secure private link
For Agencies
- Reduce "check on Mom" calls dramatically
- Turn transparency into a sales differentiator
- Zero extra work — automatic after every visit
- Enable per client with a single toggle
CareGeo✦ AI Visit Summary — Yesterday
The caregiver provided a 2h 15m personal care visit. Bathing, breakfast, and morning medications were completed. Client mood was Good. Vital signs within normal range.
Recent Visits
Monday
2h 15m · 5/5 tasks
Sunday
1h 45m · 4/5 tasks
Getting started
Up and running today.
No IT department. No implementation fee. No waiting.
Register your agency
Create your account, name your agency, and choose a plan. Takes 2 minutes. Your 1-month trial starts immediately — no credit card needed.
Add your caregivers
Enter each caregiver's name and email. They get an invite to download the CareGeo app. You add client locations and set geofence zones. Done.
Caregivers clock in from the app
GPS confirms they're on-site. EVV records are created automatically. You watch it happen in real time from the dashboard.
Payroll and compliance — handled
At the end of each pay period, run payroll in minutes. Export EVV records for your state aggregator. Everything is audit-ready, always.
Pricing
Simple pricing.
No surprises.
1-month free trial on all plans. No credit card required. Cancel anytime.
Starter
Up to 10 employees
- GPS clock-in/out
- EVV records
- Shift scheduling
- Basic payroll export
- Mobile app
- Email support
Growth
Up to 50 employees
- Everything in Starter
- Client care plans
- Family portal
- AI visit summaries
- Invoice generation
- Incident reports
- Broadcast messaging
- Priority support
Pro
Unlimited employees
- Everything in Growth
- Custom reports
- Multi-location management
- White-label family portal
- Dedicated onboarding
- Phone support
- SLA guarantee
All plans include HIPAA-compliant storage, EVV, geofencing, payroll, and mobile app.
FAQ
Common questions.
Start verifying visits
today.
1-month free trial. No credit card. Full access to every feature from day one.